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Create and fill a job

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Learn how to create and fill a job using the legacy jobs feature 

Use the Jobs function in your platform to create a job, fill in specific details for the job and fill it with a suitable candidate.

Please note you will use either the Jobs function or the Rosters function in your platform, it is unlikely that you will use both.

Create a job

The process below will show you how to create a Job and fill the Job.
 

To create a job: 

  1. Go to Work > Jobs > Create Jobs.

  2. Select the Operation (client) the job is associated with and click, Create Job.

  3. Complete the job details:
    Please note: If you have previous jobs in the platform, you can 'Select a previous job to auto fill details' or 'Select a previous purchase order' to use as a template for your job. 

    If starting from scratch, complete the 3 steps:
    • Job details (title, no. of positions required, dates etc)


       
    • Location & contact details (Address for job, supervisor contact). This address will be sent to the candidate.


       
    • Additional details (Any specific requirements such a qualifications or tags.) This will filter your candidate search based on candidates with matching criteria.



      This will now save your job as a Pending job. You can either leave the job to fill later or find candidates to offer/assign the job to immediately.
  4. Lastly, select Complete. This will now save your job as a pending job.

 

To fill the job:

  1. Select Find Employees. The status of the job will remain as pending until the job is filled. This will run a search on your active employee database with matching criteria (i.e. position, locations, requirements etc).

  2. Once a list of employees appear you have the options to:

    • Offer or assign individually
    • Offer to all

    An offer will send an SMS asking the person to accept/decline the shift. The first to respond will fill the job, and the rest will be notified that the job is filled.

    Assign will immediately put the candidate on the job.

  3. To check the status or edit jobs after they are created, you can go to Work > Jobs. Click on the Job title to view/edit/fill.

(Alternatively you can, also go to Operations > Approved Operations, find your client and login as th em to create the job from their operations portal - this will allow you to run more advanced searches, and view candidates on a map display.

 

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