Discovering actions made by different users within your foundU platform
Your foundU platform features a comprehensive User Action Log that records all actions taken within the system and identifies the responsible users.
This allows you to track activities across every section of your platform, including:
- Employee Portal
- Admin Portal
- Operation Portal
Some examples of use in the User Action Log are:
- Who edited an office code
- Which admin assigned this manager to this employee
- Which admin edited the specific details for this employee
- Who edited, and when were the settings for this feature changed
- Who made these changes in Awards and Agreements
- Who added or removed this position from this employee
- Who has accepted or terminated this employee
- When did this employee edit their personal details
- Which admin enabled the employee clock on a profile
In this article, we will cover:
- How to navigate the User Action Log
- Exporting the information from the User Action Log
To use the User Action Log Feature to see actions made within your platform by employees or admins, follow the steps below:
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In the hamburger menu, navigate to Platform Settings > User Action Log.
- Select your dates by using the Show Results from and Show Results to filters. This will significantly reduce the data and make it much easier to find the action you are looking for.
- Select the Area of the platform you would like to search.
- Admin Portal (performed by an admin user in their Admin Portal)
- Employee Portal (performed by an employee or admin in an employee's portal)
- Operation Portal (performed by an operation user in the Ops Portal)
- System task
- You can then use the Employee filter and the Operation filter to further refine the data.
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To find actions created by a specific person, select that person from the User filter.
In the example below, we were searching to see which Admin edited a shift for Kristin Donald on the 12th of April. Using the User action Log, we can see that it was Carly Lygon.
- You also have the option to filter by Action Type. This will be useful if you run the User Action log often for a specific reason or to further filter down your results.
To Filter by Action Type and save the Filters:
- Select Filter by Action Type.
- Select the combination of Items you would like to choose. Remember, you can use the Select all / Deselect all buttons to do things more quickly.
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To save this Option to use for Later, select Additional Options, name the filter description and scroll down to Save.
You can also export results from the User Action Log to CSV and PDF. To produce an Export:
- From the report that you generated before, choose either Export CSV or Export PDF.
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Once you process the Export, a pop-up box will appear, letting you know it will appear in the notification icon in the top right-hand corner of your platform.