Set up and use the Beam to pay your employees' superannuation
Beam is a free clearinghouse integrated with foundU for fast, easy superannuation payment processing.
Beam can be set up and configured per entity within your platform, allowing you to process all, or some of your entities as required.
Before registering for Beam:
- Ensure that any batches that you do not want to pay through Beam have been processed before registering with Beam.
Permission Reminder: Please note that super admins will have access by default, and that employee restrictions do not apply to superannuation. Granting access to admin users will allow access to all employee superannuation data within this feature, regardless of any search restrictions applied to their employee profile
Once set up, details can be updated at anytime through the Beam setup and configuration process found in Payroll Settings > Superannuation.
Let's start paying your employees' super in foundU!
Please note: foundU does not provide financial product advice and does not recommend any particular clearing house provider.
You'll use the registration link to use Beam through your foundU platform. This will also be where you can update any Beam details if needed.
To register to use Beam:
- Navigate to the hamburger icon > full menu > Payroll settings > Superannuation
- Select Beam in the right menu and scroll to the bottom to select a registered entity. Select your pay entity from the drop-down list and continue to Beam.
- If you need guidance for how the pay entities are displayed see this guide here.
- In the below example, we have a business called Caffeine Pty Ltd (ABN), which has an entity called Caffeine Group (ACN) that consists of 4 Caffeine Express stores across the business.
- Note: For all additional entities, this button changes to Register Another Entity.
- You can also create a new pay entity (relevant to those who are setting up a new entity for the first time; for more information, select here).
- This will take you to the Beam registration page where you will set up your details, payment method, default fund and terms & conditions.
- Complete each of the 4 steps to set up your Beam.
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You'll then see a final Beam confirmation screen: "Congratulations! You're now ready to manage super in your payroll with Beam." You'll then need to select the back to foundU button to save and complete the registration. This will then return you to your foundU settings.
- Next, you'll need to update your refund account details before you can process a payment via Beam. When entering the refund detail,s you'll need to add in the full BSB, account number and name. The full account details will display once saved. (Direct debits will only show the last 3 digits of the account number).
Please note that should you wish to update your details, you can return to Beam settings via Payroll settings > Superannuation and select the update button. Choose either Update organisation details or Update refund account details, which will then display the Beam steps to update your information.
1. Your details tab
2. Payment method tab.
- Here you can choose one or more payment methods.
- If you choose to have multiple direct debit accounts, you'll need to specify your primary account in your foundU settings (by selecting 'Make primary' which will make the chosen account your default account).
3. Default fund tab.
4. T and C's tab.
As superannuation will be paid per entity on your foundU platform, ensure to check your platform's General Superannuation settings.
To review your General Superannuation settings:
- Navigate to the hamburger icon > full menu > Payroll settings > Superannuation this will display the general settings at the top.
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General settings affect all entities in your foundU platform. Please make changes with caution.
- Super accrue method (cash basis or accrue)
- Default Super rates, e.g. 11.5%
- Default Super fund
- Allow Super to be optional (Admin)
- Super accrual Threshold, e.g. $350
- Ignore under 18 super rules
- Allow employee additional super contribution
- Allow employees to created or edit superannuation salary sacrifice
- Superannuation payment period- i.e. monthly or quarterly
- Superstream format
- Superannuation employer ID
- Superannuation file reference. This is used if you require a reference for your clearing house (if not using Beam)
Once you've registered for Beam and chosen your General Superannuation preferences, you can then specify the details of your Paying entity and default super funds will be listed in the Beam menu.
This will also include:
- The start and end dates as per Beam (useful for your default super fund history).
- Default super funds added via Beam will display here.
- You can also set the refund account, please note that this will need to updated if your bank account changes.
You'll then need to set up your refund account before you can process your first payment with Beam.
Tip: Ensure you add a hyphen when entering the BSB, e.g., 084134 would be 084-134.
The account details provided for refunds are sent when processing batches via Beam. Once sent, these cannot be changed for that batch. Changes must be made before sending super batches; the refund details will be displayed on the payment selection dialogue.
You're now ready to pay your employee's super.