Improvements & New features
- Gender options in superannuation exports - Updated the superannuation exports to accommodate the additional options available for an employee under gender.
- Approve Shift upon saving - Added a system setting to control the default behaviour of the 'Approve Shift upon saving' toggle on the Approve Shift edit modal. Administrators can now update the setting so the default action will be 'Save' rather than 'Save and Approve'.
- Sunsuper USI migrated to ART - All existing employees, office code defaults, and system defaults that had Sunsuper set as the superannuation fund have been updated to Australian Retirement Trust Super Savings (USI: 60905115063003).
- Reporting Improvements - Made performance improvements to CSV exports for large datasets across Financial and Workforce reports. Exported CSV filenames were previously appended with the date of export, however, they will now be appended with a date and time for better identification. Added a new 'Operation' filter option to the Advanced Payroll Activity report.
- Shift Costing - Activated new shift costing feature. The ability to split a single shift across multiple cost codes will now be available when creating or editing a shift on Rosters and Approve Shifts.
- Public Holiday Badge - Added an orange badge that will display the name of a Public Holiday to the relevant day/date column header in Approve Shifts.
- LWOP - Leave Without Pay will now be included in the 'leave hours approved' totals for each employee on the Approve Shifts page.
- Alert user to state in error when saving Rates Book - Now the user will be told which state has errors when a user saves a rates book and an error in another state is preventing the save.
- Hours on Pay page overview to include LWOP - The hours total of each payslip now includes any unpaid leave hours. The tooltip has been expanded so paid and unpaid leave totals are split.
- Create shift in Approve Shifts – Updated shift creation within Approve Shifts to match creating shifts within the roster, while still allowing additional options available within Approve Shifts.
- Roster filter modal - Updated the roster filter modal design and improved the roster filtering options to allow searching of rosters by name.
Automatic Clocking (QR codes)
- A new clock setting has been added to allow employees to automatically clock in, or out, without touching the iPad. Provided an employee is on time for their rostered shift, and isn’t required to provide a comment, a countdown will be displayed completing either a clock in (or out).
- In cases where an employee is outside these reason thresholds, doesn’t have a rostered shift, or the clock is offline, the standard options will be displayed, whether that’s starting or ending a break, selecting a roster or offline mode options.
- To enable this setting - users should enable:
- Employees can sign in using an access card (QR code) and Automatically complete employee clocking when using access card.
- Note: the latest version of the clock app is required for auto clocking to function - version 2.4.2 and displays as 2.4.2c within the app.
Protected Earnings Deductions
- Admin users will now be able to set up a specific protected earnings deduction. This deduction will have a nominated protected earning net threshold which ensures an employee is always paid that amount (or above). The traditional use is for Child Support Deductions/Child Support Garnishee.
- Additional Notes:
- Protected Earning Deduction will be a $ amount deduction only (no %).
- PE Deduction is not editable on a payslip (can only be deleted) - if an edit is required then the user must edit the deduction in the employee profile.
- PE deduction is manageable by admin user only and cannot be managed by the candidate.
- Employee can only have one “active” PE deduction at any one time (but can have multiple set up back to back if required).
- User selects whether the PE threshold is specific only to the PE deduction or to all deductions on the employee’s payslip.
- A PE deduction is the only deduction that the system will take “in part” until the threshold is met - all other deductions will be taken in full (or not at all).
- New columns introduced on the deduction import/export to incorporate PE deductions (PE deduction cannot be added or edited on import/export - can only be deleted if required).
Bug fixes
- Cost Code icon colour - Fixed an issue with the cost code icon in the additional column of Approve Shifts where it would sometimes lose the blue colour that indicates a code has been applied.
- Name Order: Alphabetical - When sorting by name, the names will be shown in alphabetical order. For those employees with the same first name, the surname will be considered to determine the correct alphabetical order. This also now means that when exporting into excel and sorting by name, the platform and the export will match.
- Roster selector with special characters - Fixed an issue that was causing the roster name selector to freeze when searching for a roster that included an '&' character.
- Labour management report - Fixed an issue that was causing breaks and taxable allowances to be on a new line when grouping by times.
- Fixed an issue where in certain circumstances dragging and dropping a shift with cost codes applied on the roster would result in the cost codes being removed from the shift.
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