Release Notes - August 2022

Improvements & New features

• Created new user permission to assist with managing the roster budget. Users with this new permission will be able to see the roster budget option in tools (on the roster) allowing them to access the roster budget modal.
• Improvements made to positions within awards. Now the tooltip which is attached to a position will detail the correct number of operations and employees that the position is attached to.
• Added the ability to cash out partial leave. This feature will ensure that users will be able to cash out partial amounts of leave. Instead of the option to “Cashout All”, users will now see the option to “cashout”, and the selection for leave will auto-generate to the maximum leave entitlements, but it will be editable.
• Speed improvement to the Time Off page.
• Improvements to the Roster – Users have the option to delete shifts over an entire day on a roster. There is now an option on the roster day header to “delete (day) shifts” which will allow the user to delete all shifts from that day on the roster (as long as the shifts are not approved, pre-approved, auto approved, candidate submitted, un-rostered, locked or have an attached clock log).
• Added a landing page to the Batch Reporting report. The addition of a landing page ensures that now all users can access this report and filter according to their needs when required.
• Improvements to the positions tooltip – Gives users a greater understanding of why they cannot delete a position from the platform, by letting them know that the position has been paid so cannot be removed.
• Improved the design and layout of the header on the roster page for greater visibility and easier navigation.
• New display setting - "pin empty rows" on the roster. Previously, any employees without shifts would disappear if the roster was refreshed.   Now if a user has this setting on and refreshes, all the empty employee rows will remain on the roster.  Note this is saved in the local storage of the user (meaning it will be applied per user, per browser, per computer they use).
• Speed improvements to Unprocessed Deductions Report.
• Speed improvements to Processed Deductions Report.

New Approve Shifts shift edit modal release

• Editing a shift in Approve Shifts will now be completed inside the right-hand side slide-out modal rather than the centre screen pop-up modal.
• Time calculations for shift, break and leave hours will now be displayed in coloured pill shapes on each employee row. All will be in the format of hh mm and display leading zeros for each time part (i.e. 00h 00m). Time pills will always be displayed under the shift start and finish time. Green is used for shift hours, blue and grey are used for break hours and purple is used for leave added from within the shift editing modal. Where the shift does not have any time entered for a break, the pill will be grey. With a break, the pill will be blue. If the shift has a start time entered for the break, hovering the blue pill will give you the start and end time of the break within a tooltip.
• All possible icons will now be displayed in the Additional column for each employee row. If the area that the icon represents has any underlying data, or is interactive the icon will be blue and will be clickable.
• Some platforms will be used to seeing a toggle with the label ‘No Hours Worked’ that used to indicate the employee did not work the shift hours specified, but still allow the user to approve either leave items or allowances. There is a system setting to enable this on a platform. With the new modal, that setting will be ignored and all platforms will now see a toggle that is on by default and labelled ‘Include shift hours’. There is a tooltip here to explain the behaviour. When toggled off, it should be obvious to the user that shift hours will not be included as the time fields are removed from the display and the shift hours pill turns grey and the save / save and approve button has its total hours updated.
• The edit modal will only have one action button at the bottom. There is a toggle above the button labelled ‘Approve shift upon saving’ to control whether the button will say (and action) either ‘Save shift’ or ‘Save and approve’. There is some logic to control the value of the toggle, and subsequently the text and action of the button. (i.e. you cannot just ‘save’ a shift that has already been approved and you cannot ‘save and approve’ a future shift if the ‘Enable pre approve shifts’ is off). The default preference for the toggle is to always ‘Save and approve’.
• When editing a shift, the notes, allowances and cost code slide-outs will function the same as the roster. Approve shifts has an additional slide-out for ‘Leave’ where the user can manage one-off leave items specific to this shift/day. Managing leave here is different to the Time Off area and it’s not intended to be a replacement for that. If an employee already has leave for that day (in Time Off), it will be displayed as an alert above the save/save and approve button. The alert will include a button to open the Time Off area specific to that employee and the date range of the current approve shift period. You cannot add a leave item to the shift if it has already been added for that date in Time Off. To save a leave item against the shift, you will need a minimum of three fields: ‘Leave type’, ‘Leave amount’ and ‘Reason’.
• If you have leave or allowances on a shift (and you’re in edit mode), once you press ‘Save and approve’, there will no longer display an additional pop up where the user gets to re-confirm the allowances, shift hours and leave hours. All edits need to be done on the main modal.
• Resolved a display issue that caused the position input to change the width of the modal (making it scrollable) when editing a shift in approve shifts where the position name is really long.
• Resolved an issue where the public holiday options were not displaying on the edit modal for award-based public holidays.

STP2

• When users are making Lump Sum E payments, they are now able to select which financial year this relates to.
• There is now a separate additional rate field for leave types of Workers Compensation and Paid Parental Leave. When setting up one of these leave types on a platform, users now select a code for “reportable leave type”. If the relevant code is selected, users will be able to add a pay rate override to this specific leave type, so that the leave will be able to be paid out at rates that are different to the employees’ standard rate.
• Implemented logic that will limit an employee to having one ETP code processed on a given date. This means that if an employee has one ETP code processed on a particular date and a subsequent ETP is created for processing on the same date, the system will disable the ETP code processed earlier from selection.

Bug fixes

• Fixed an issue that was causing rosters to order by ID rather than alphabetically on the Work > Rosters page.
• Fixed an issue that was occasionally caused the Manager Activity Report to not load.
• Fixed an issue with the Go1 Manage Employees page that was causing it to not load.
• Fixed an issue that was causing platform documents containing an ‘&’ sign in their filename to not download from the employee portal.
• Fixed an issue with the resume onboarding component that was causing the attachment to not upload and preventing employees from progressing.
• Ensures that a processed payslip triggers a reprocess of any approved leave requests to ensure any changes are picked up to year to date totals, leave balances and leave paid amounts.