Release Notes - October 2021

Improvements & New features

• Licence/Qual/Inductions component - clearer to employees what data is required. Now asks for the name of the licence/qualification, and also allows the deletion of individual files when multiple have been uploaded.
• Employees submitting Allowances/Pay items - can now submit part amounts.
• Android – updated link to view PDF documents.
• MFA “send verification code” will now disable after one click so that employees are only receiving one code.
• Improved the error messaging when approving an employee so the user knows exactly what is missing or incorrect to allow successful approval.
• Improvements to the TOIL Ledger CSV to display current position name.
• Timesheet view on engine - Updated the view timesheet modal to include more details about the timesheet, hour totals, RDO totals, leave totals and physical files uploaded with the timesheet.
• Casual entitlement position end date - Allowing a position that has an end date to be nominated as the casual entitlement position. If the employee has future positions set up, when the entitlement position ends, it will automatically swap to next position starting sequentially in date order.  If two start on exact same date it will change to highest rate position.
• Toggling Salaried on/off allowing you to retain shifts - This action was previously only giving the option to remove all shifts.  Now you can keep rostered shifts when toggling salaried on/off.
• RDO support on award test page - The award test page now supports RDOs both accruing and redeeming. Accruals show based on accrual toggle, and redeemed is included with other redeemed leave in leave toggle.
• This financial year/ last financial year added to award test - When selecting a single employee in award test, can now select a period range of this or last financial year.
• Removing/changing an in use rate label - Further validation has been introduced that prevents removing an in use rate label.
• Awards position page speed improvement.
• Adding leave that exists on a profile already - Error messaging added if another user adds leave to a candidate while another user is in the process of adding leave to that candidate.
• Visa report update – Improvements to logic and pagination resulting in increased speed.
• Pay Items and Allowances in Submit Shifts -When an allowance/pay item is created and “Apply to Position” is specified in set up, only employees with said position will be able to select that allowance/pay item when submitting shift.
• Approve Shift API Improvements - This update increases speed and allows for single shifts, bulk shifts (up to 1000) and shifts with leave to be imported in an approved status through API into Approved Shifts. This will also allow for clients that use other rostering software to import rostered/worked shifts directly into foundU via API.  Shifts created and approved from the API will state the user who created the API token as the approver/decline user.
• UX improvement in Approve Shifts - when employee has approved leave application, the warning in Approve Shifts now displays the total leave taken on that day rather than integer amount.
• Award settings - Improved handling of meal overtime and position rules.
• Removed the ‘Create New Roster’ button that displays under each Operation on the Rosters screen. Creating a new roster can now be done from the ‘Add Roster’ button on the top right-hand side of the screen.
• Will now automatically expand the ‘Resources’ section in employee profiles if resources are available. 
• Updated Wageflo copy to make it clearer to employees that they can only withdraw a portion of their pay. 
• Clock App Release v1.7.3 - Implemented multiple improvements for clock in/out behaviour to ensure accurate clock data capture. Now storing additional data when an error occurs to allow faster and more accurate fixes for remaining issues.
• Edit position style - When building award positions the time picker dropdowns have been replaced by direct type input and the labels for rules have been improved.
• Batch ID added to reports – In financial reports when you add batch as a grouping it will now show Batch ID and Batch name.
• Meal allowance across rosters – Update in applying meal allowances when an employee works on multiple rosters within the one day.
• Super Labels - Super labels across reports are now in line with those in the employee profile.
• Leave Liability Report – Updates to improve interpretation for leave liability for employees paid monthly.
• Regenerate ABA for monthly employees in ABA History page and assign to existing batch.
• Submit Leave up to 24 hours on any day.
• Further validation against max ordinary hours in employee work pattern when taking leave.
• Shift Import Tool - Users with csv import permissions are now able to import bulk shifts without employees attached. Shifts can include position, position groups, allowances, and tags. These shifts will sit in the roster in an errored state until employee is applied to shift.
• Shift Import / Export Tools - As part of the Shift Import Tool we have new export tools to assist in identifying ID’s for rosters, positions, position groups, allowances and tags.
• Prevent employee with no financial details from displaying in employee field in manual payslip creation.
• Prevent Unpaid leave from being changed to Paid leave type once saved.
• Improvements to how upcoming shifts are displayed to employees in the employee portal - If the shift goes overnight and is viewed before the shift ends on the second day, it will now say “Your Current Shift Started Yesterday”.
• Updated the Roster Name in Approve Shifts to be a link directly to the Roster view.
• Roster Analytics:
• Improvements to the maximise/minimise behaviour of roster analytics drawer when switching to different analytics. 
• Removed the roster selector from within the analytics drawer as analytics will be displayed based on the overall roster filtering.
• Day view now has the ability to sort shifts by employee start time, displaying a clearer view of when staff are working throughout the day.
• Roster analytics previously could only display one roster, have improved this functionality to now display for all currently filtered rosters.
• The last selected roster analytics bar on the roster will persist when returning to rosters (cost, hours, sales etc).
• Where a primary sales data source exists, sales per labour hour is now visible displayed as a weekly total or daily breakdown within shift view, or daily total displayed hourly in day view.

Bug fixes

• Improved data validation process when adding multiple positions to casual employees that was incorrectly displaying errors.
• Fixed an issue when using accept changes was causing certain shifts to get stuck.
• Users were getting a “Whoops something went wrong” in the award rate label settings in some cases, that has been fixed to always correctly load.
• Position change report will now correctly filter based on employee status, operation and office code.
• Fixed an issue with visa errors flagging for some Australian citizens .
• GST rounding on invoices - the overview and the PDF screen now match.
• Identified and fixed issue with comms not being sent out (timesheet reminders etc).
• Fixed an issue to stop employees being able to clock into archived rosters and this flowing through to approved shifts.
• Leave no longer displaying as duplicating in Approve Shifts summary - Approved Shifts displays the total hours that are approved for the period as well as the leave taken. Where leave had been applied to a shift, then processed on a payslip, viewing previous weeks would result in leave hours being duplicated. This was a display issue only and didn’t impact wages or entitlement balances. 
• Roster Breaks not flowing through to Approve Shifts - When a shift has a rostered break, when no break is rostered and when a break is clocked the Approve Shift page now reflects this.
• Rates Book bug fix – Display and edit issues fixed.
• Emergency Contact bug fix - When two Emergency Contact components were added to the onboarder, valid entries were not being recognised, preventing employees from continuing. This has been resolved.
• Remove chevron links in roster pop-up -When viewing a roster and hovering on an employee, pop-up was displaying chevrons alongside the employee email address and phone number that allowed you to contact the employee externally.  This has been removed.
• Award test page permissions – Resolved issue where some users that heavily used tags for restrictions, noticed that employees that they could validly see in other areas of the platform, they were not able to see on award test page.
• Roster Summary Report decimal time - The roster summary report on the new engine was displaying clock times in decimal time format upon export. Fixed to display normal time.
• Copying award positions take priority with it - Previously if you had specified priority numbers on award rules and then copied the position, these numbers were not copied with it.  Now priorities are copied.
• Fixed an issue with employee CSV exports where an export would fail because it was expecting information that was not available. 
• Fixed bug where custom made public holidays were not displaying on the roster.
• Meal allowance display in payslip breakdown – fixed display issues.
• Bulk Archive/Decline Bug – Fixed when an admin user was bulk archiving/declining employees the wrong user ID was recorded against the action.
• “Employee does not have a valid entitlement position on their profile” warning when processing pays Bug - LWOP assigned to employees automatically was throwing a warning in payroll page. Issue has been resolved.
• Bulk Archive/Decline in foundU now passing through deactivation to Go1 for all employees actioned.
• Reimbursements Report update - Reimbursements Report will correctly apply position group when having positions with different position groups, same position group for multiple positions and custom titles that are the same as the position group title.
• SMS Bug – Fixed when “Allow MFA to send SMS” is OFF, it didn’t appear in password reset option to send via SMS.
• Fixed display issue with Drivers Licence section in employee profiles.